Information

Invitation Letter

Contact Person:

• Name: Mr. A. Marbun
• Email: pbvsi.beach@gmail.com

Information required for the invitation letter:

• Full name (as in passport)
• Passport copy
• Role at event (i.e. Athlete, Coach, Official)
• Embassy that the VISA will be issued

Visa

Participants are responsible for organizing their own Visa. See above information on the process to be followed to avoid issues upon arrival.

Entry Documents

It is the responsibility of each participant to check and issue their entry documents (e.g. VISA) on time to participate in the event.

Insurance

It is mandatory that all athletes and officials have their own liability and medical insurance. The AVC will not be held responsible for any medical expenses incurred while competing in the tournament.

Venue Information

Key Contacts

NFs must both register teams through FIVB Online Registration System at www.fivb.org/vis/ and submit the following documents to the organizer and AVC Beach Department within 7 March 2026:

• Entry form
• Rooming list
• Participants' passports

Entry points for teams will still be calculated on -35 days (2 March 2026).

Player's Eligibility

Only players who have sent to the AVC and the organizer the required forms, and register in the VIS system will be considered eligible to take part in this event.

Confirmed Entry List

Confirmed Entry with Team List to be sent by email and posted on AVC website: 9 March 2026

Forfeit & Withdrawal

Each NF is responsible for informing immediately both the AVC and organizers in case of forfeit of an enrolled team. Such withdrawal shall be sent to AVC and organizer at least 3 days before the tournament starts. In case of urgency, verbal communication to either AVC or its official on-site will be accepted.

In case the Main Draw is not full (less than 24 teams), the reserve team from Host and the reserve team(s) with the most entry points as of -35 days among all participating NFs' reserve teams will be selected to fill the Main Draw.

Rules of the Game & Official Ball

As per FIVB Rules of the Game & Sports Regulations

Official Ball: Mikasa BV-550C

The combined finishes (points) of all two players becomes the team ranking/seeding. Calculated by:

• Each individual player's best finishes, in terms of ranking points, in FIVB sanctioned events within the last 365 days up to the day of General Technical Meeting. Maximum of 4 events.
• Plus each individual player's best finishes, in terms of ranking points, in AVC sanctioned events including Multi-sport and zonal/regional events within the last 365 days up to the day of General Technical Meeting. Maximum of 4 events.
• Only 1 Multi-sport or Zonal/Regional event to be included in total.
• Only 1 AVC Championship event to be included in total.

* Timetable for practice will be provided on-site.
** Subject to change

Preliminary Inquiry & Technical Meeting

Attendance to the Preliminary Enquiry and Technical Meeting is mandatory for both team athletes. Athletes must bring their uniform, including any headgear, armbands or other pieces of uniform intended to be used during matches for approval of the Technical Delegate.

Match Schedule

The detailed match-up schedule will be confirmed after the completion of the General Technical Meeting.

• Official training starts from 5 April 2026
• Training session reservations can be made no more than 24 hours in advance.
• Each team is entitled to make one reservation per day.
• Additional training sessions may be possible only if courts are available.
• Athletes must register in the training booking platform at least 24 hours before the intended session.

US$ 10,000 prize money per gender to be paid by the organizer to main draw teams as per following breakdown:

Mixed Zones & Press Conferences

Athletes may be asked to attend mixed zone interviews after each match, while still in competition uniform. The scheduling of press conferences will be communicated to athletes in advance. All athletes are required to attend the press conference(s), if requested.

Accommodation

• The host organizer will cover full board and lodging for Main Draw players (twin bedrooms) from the official arrival day until breakfast on the day after elimination.
• The host organizer will not cover reserve teams/extra players who are not in the Main Draw.
• The host organizer will not cover coaches, team physiotherapists, guests or family members.
• All participants are personally responsible for all extras at the hotel (mini-bar, phone calls, etc.) including any damage. Payments must be made upon checkout.

Accompanying Referees

• One accompanying referee MAY be nominated by NFs entering 2 teams in AVC Beach Tour.
• The host organizer should support accommodation and per diem for accompanying referees, same rate as local referees.
• Names of accompanying referees should be approved by AVC in advance.
• The maximum number of accompanying referees is agreed by the organizer in advance.

Official Airport

Domine Eduard Osok International Airport (SOQ)

• Players and team officials are responsible for the domestic flight (if any).
• The organizer will arrange local transportation and welcome all participants at the airport.
• Travel details must be sent to the event office before 1 April 2026.

Accreditation will be required by all athletes, coaches and team officials, AVC officials, referees, VIPs, media, technical staff, court personnel, volunteers, vendors, etc. Only those with appropriate accreditation can access designated venue areas.

Accreditation information must be sent to the organizer before 1 April 2026.

• The organizer will provide all three meals for Main Draw players from the official arrival day until breakfast of the day after the team was eliminated.
• The organizer will provide all three meals for referees and AVC officials (breakfast, lunch and dinner) at the official hotel from the official arrival day until breakfast of the official departure day.

During Competition & Training

• There will be first responders with an ambulance on standby at the venue.
• AVC reserves the right to perform random anti-doping controls, as per FIVB rules and regulations.

Out of Competition & Training

• There will be the option to arrange first aid treatment in the hotel.
• If more treatment is necessary, local organizer will provide transportation where needed.